How does Good Manufacturing Practices (GMP) and ERP go together?
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How does Good Manufacturing Practices (GMP) and ERP go together?

How does Good Manufacturing Practices (GMP) and ERP go together?

Within the Food and Beverage industry, a common concern is audits and regulatory compliance. Across the industry, there are many standards accompanied with acronyms, such as Safe Quality Food (SQF), British Retail Consortium (BRC) and others which are HACCP based food safety and quality management systems.

Good Manufacturing Practices (GMP), and Hazard Analysis and Critical Control Points (HACCP) are both systems intended to ensure the safe production of food. GMP is the “first step to food safety”; a series of principles to be fulfilled to ensure that products meet food safety requirements. GMPs are the fundamental components of HACCP, which is a systematic approach to production that is designed to prevent and control hazards before food safety is compromised.

A GMP plan is a combination of management and manufacturing practices, procedures, and policies which are well documented and designed to ensure food products are consistently processed to comply with safety standards.

How can an ERP such as SAP Business One fit into this?


The marriage between GMP and ERP systems are these documented procedures and policies where the business and corresponding ERP functions and process flows are cross-referenced.

Depending on the type and nature of the product being produced, and defined GMP and HACCP protocols, quality control testing may occur at different points of the production process, and quarantine controls for batches in the post-production phase.

As you can see in the graphic below, some businesses will want to conduct initial QC tests on inbound ingredients, random samples, 100% inspection if they are critical, or a new supplier has been sourced. In addition, QC tests for values such as potency/strength, odour, fat content etc, might need to be conducted during the production process, in which case the QC test is tied to a specific operation step in the production process. Finally, it might be required to conduct a test on completion of a batch, with a different set of values being checked. The key thing is that, at whatever stage of the internal process, QC results can be recorded and held within SAP Business One.

The illustration below is an example of Production Quality Control Points:



To support such GMP’s, how can ProcessForce powered by SAP Business One manage this process? Furthermore, what is the configuration required to achieve this?


Below are some screen examples of the configuration settings within ProcessForce and SAP Business One:

Set the Item so when the batch is produced it will be ‘Locked’ and status ‘Inspection’:

Batch Release is based on performing a Quality Control test directly from the batch:

 Perform the Quality Control Test and validate the results:

 Batch is passed and ready to be consumed for the next phase of production:

For a free consultation on how SAP Business One can benefit your business please contact us directly by calling 01202 232268 or send an email to

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