Privacy and Cookies Policy - B1 Systems
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Privacy and Cookies Policy

B1 Systems website privacy policy 

 

What is the purpose of this document?  

 

B1 Systems (hereinafter “B1 Systems” or “us” or “we”) are committed to respecting your privacy. This privacy notice describes how we will collect, use and protect your information when visit our website. B1 Systems Ltd uses Cookies to improve your experience of using the Website and to improve our range of services. B1 Systems Ltd has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected always. 

B1 systems are a data controller which means that we are responsible for deciding how we hold and use personal information about you, the data subject. We are required under the GDPR to notify you of the information contained in this notice.  

We reserve the right to amend or update this notice at any given time. Should this occur, you will be notified of any changes made.  

It is paramount that you read this notice so that you are aware of what information we hold about you, as well as how and why we use your information.  

It is also important, under GDPR, that you are aware of your rights. 

 

Data protection principles 

 

We comply with the general data protection regulation, which says that the personal information which we hold must: 

  • Be collected for valid purposes, and be specifically relevant to these purposes 
  • Be explained clearly to you  
  • Be used in a lawful and transparent way 
  • Be kept securely until it is no longer necessary for the purpose 
  • Be destroyed once it is no longer relevant  
  • Be accurate and up-to-date 

 

Do we need your consent?  

 

Before the Website places Cookies on your computer, you will be presented with a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling B1 Systems Ltd to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended. 

 

The kind of information which we hold about you? 

 

Personal data is any information about the data subject which identities them.  

This website will collect, store and use the following data about you: 

  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. 
  • Personal data if you have filled in the contact form.

 

How is your personal information collected?  

 

when you: 

  • Visit the website and enable cookies
  • When you fill in our website contact form

 

How and when will B1 Systems use your information?

 

We will only use your personal information when the law allows us to.  

  • To see how visitors, move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
  • To continue to engage with you.

 

Change of purpose: 

 

We will only use personal information for the purposes for which we collected it. If we need to use your information for a different purpose, you will be contacted and notified of the legal basis allowing us to do this.  

 

Data sharing  

 

B1 Systems website may contain links to other company and organisational Websites that are not owned or operated by us. We are not responsible for the privacy practices or the content of such websites. For more information on your privacy rights with regards to these sites, please refer to the privacy policies of each respective site that you visit. Visit the linked websites at your own risk. 

 

Data security  

 

We have put measures in place to protect the security of your information. These measures prevent your personal information from being accidentally lost, used or accessed in an unauthorised way. We have also put in place procedures to deal with any suspected data security breaches and we will notify the ICO of a suspected breach where we are legally required to do so.  

 

How long will we hold and use your information?  

 

We will only retain your personal information for as long as it continues to fulfil its purpose. To determine the necessary retention period for your data we consider the amount, nature and sensitivity of your personal data as well as the potential risk or harm of unauthorised use or disclosure of your personal data and the applicable legal requirements 

  

Under the GDPR you retain the rights to the following: 

 

  • Request access to your personal information. This is done via a ‘subject access request.’ This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it 
  • Request a correction of any incorrect or incomplete data held about you 
  • Request erasure of your personal information where there is no justification for us to be holding it. You can also utilise this right to delete personal information when you have objected to the processing.  
  • Object to the processing of information where you disagree with our legitimate purpose and where we are processing your personal information for direct marketing purposes.  
  • Request the restriction of processing of your personal information or a suspension of the processing while we establish its accuracy or the purpose of its retention.  
  • Request a transfer of your personal information to another party.  
  • In line with GDPR, you will not have to pay a fee to access your personal information unless your request is unfounded or excessive. We also withhold the right to refuse to comply with your requests in these circumstances.  

To fulfil your request we may require further information from you which will allow us to confirm your identity and right to access the information. The benefit of this is that it prevents unauthorised parties from accessing your information.  

 

Right to withdraw consent:  

 

You have the right to withdraw your consent at any time by disabling cookies or unsubscribing from marketing material.

 

Queries:  

 

Within B1 systems we have a designated Data Protection Officer who oversees our compliance with the GDPR and this privacy notice. If you have any questions, please contact the Data protection Officer, B1 Systems via dpo@B1systems.co.uk. 

You may also file a complaint with the UK’s supervisory authority for data protection issues, the ‘information commissioner’s office’ (ICO) at any time. 

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