What is an ERP system? - B1 Systems
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What is an ERP system?

What is an ERP system?


An ERP system is a software package that combines various elements to allow a business to manage its processes in one system rather than have many systems or documents to work from.


SAP Business One is an integrated solution and when you buy the product you get the complete system.  Your licence determines what you get access to.  This is a great way of building a system over time, so you can add functionality when you need it rather than have all areas forced on you when they are not required.

Hills Plants

SAP Business One is a tool that I know will continue to help us grow.

Greg Hill

Managing Director, Hills Plants

What are the different elements in an ERP system?


There are some core elements that can help your business processes. With the areas available in SAP Business One, the company can see clearly the critical elements that it needs to keep on top of with regards to business processes and manage the day to day operations giving directors easy access to reports:-





Distribution/Stock Control

What does this functionality do in SAP Business One?


Accounting- the key accounting processes are automated ion SAP Business One.  So, tasks such as journal entries, accounts receivable, and accounts payable are all within the system.


Sales and customer management- you can track opportunities from the first contact to the deal closing.  All customer data is stored in one place and you can manage contracts efficiently and respond to service calls.  Your sales team can also have access to the sales mobile app.


Production- Warehouse and inventory management (maintaining item master data, use costing models, bin location management, goods receipt and issue control, production and material requirements planning and reporting.

Reporting-create dashboards and reports that provide insights into all business areas.  Managers can track revenues and cash flow and can see when remedial action is required.


Distribution/stock control- Have warehouse and accounting synchronised to see inventory levels and goods receipts.


ERP Systems can be placed in the cloud or can be on-premise.  Having systems in the cloud can make sure information is available “on the go” and accessible at all times.  Nowadays security is not a concern with Cloud systems, especially when using reputable companies with an excellent track record.


On -premise is as it sounds and is available on a business’s premises and data is not held externally.

Advantages of an ERP compared to spreadsheets and multiple systems


One advantage is information is held in one place.  This means you can enter data once and it is available in the system, so it does not have to be re-keyed. Another advantage is it is clear where the data is, and you can run reports easily from one system and the different modules are integrated.  You are learning one system and don’t have to learn multiple systems to get the information you need. Having multiple spreadsheets or systems means you can be logging into different software packages and switching to spreadsheets.  Having one ERP system negates this, everything resides in one system so you don’t have to jump between many different software solutions, making the system user-friendly.

Want to learn more about SAP Business One? Why not get in touch with us today and book a free consultation? 


Making Your Complex Simple.